Compliance Overview

Compliance Framework
Compliance Driver Children (Education and Care Services) National Law (NSW) (NSW)
Classification Level 3
Centrally managed, local area(s) requirement.
Associated Legislation
Associated Standards
Associated Codes None
Associated Information
Return to Top Administrative Information
Administrative Body NSW Department of Education and Communities
Administrative Name Early Childhood Education and Care
Administrative Address Physical Address
35 Bridge Street
Sydney NSW
Australia, 2000
Mailing Address
Early Childhod Education and Care Directorate
Locked Bag 5107
Parramatta NSW
Australia, 2124
Administrative Phone 1800 619 113
Administrative Email ececd@det.nsw.edu.au
Administrative Website http://www.dec.nsw.gov.au/what-we-offer/regulation-and-accreditation/early-childhood-education-care
Return to Top General Introduction
VC Compliance Delegate David Schmude, Director UNE Life
Compliance Coordinator Galia Urquhart, Director Yarm Gwanga
Business Units Impacted
  • Financial Services Directorate
  • Office of the Chief Legal and Governance Officer
  • Office of the Chief Operating Officer
  • UNE Life
  • Yarm Gwanga
Overview This legislation establishes a national education and care services quality framework for the delivery of education and care services to children.

The purpose of the national education and care services quality framework is to:
(a) ensure the safety, health and wellbeing of children attending education and care services;
(b) improve the educational and developmental outcomes for children attending education and care services;
(c) promote continuous improvement in the provision of quality education and care services;
(d) establish a system of national integration and shared responsibility between participating jurisdictions and the Commonwealth in the administration of the national education and care services quality framework;
(e) improve public knowledge, and access to information, about the quality of education and care services;
(f) reduce the regulatory and administrative burden for education and care services by enabling information to be shared between participating jurisdictions and the Commonwealth.

Compliance Obligations

Return to Top Acceptance and refusal of authorisations
Description Yarm Gwanga education and care service requires parental/legal guardian authorisation for activities such as administration of medications, collection of children, excursions and providing access to personal records. These Guidelines outlines what constitutes a correct authorisation and what does not, which may therefore result in a refusal. We will ensure that we only act in accordance with correct authorisation as described in the Education and Care Services National Regulations, 2011, clause 168 (m).
Impacts Harm to child.
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline Yarm Gwanga Acceptance and Refusal Guideline
Other Websites
 
Return to Top Administration of Medication
Description Yarm Gwanga Incident Injury Trauma and Admin of First Aid Guideline details the administration of medication at the service. Under the National Regulations: Regulations (clauses 92â€"96, 178, 181â€"184) medication must be administered:
1. from its original container before the expiry or use-by date;
2. in accordance with any instructions attached to the medication or provided by a registered medical practitioner;
3. for prescribed medications, from a container that bears the original label with the name of the child to whom it is prescribed;
4. with a second person checking the dosage of the medication and witnessing its administration; and
5. details of the administration must be recorded in the medication record. (Medication form in 'associated information' link below).

Impacts Negative impact on the health and safety of a child.

Fines and penalties.
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure WHS OP012 (interim) First Aid Procedure
WHS OP014 (interim) Infectious Diseases Procedure
Guideline Yarm Gwanga Incident, Injury, Trauma and Illness Administration of First Aid Guideline
Yarm Gwanga Medical Conditions Guidelines
Other Websites
 
Return to Top Child Care Service Statement
Description Approved child care services must issue regular statements to families about their child’s child care attendance, fees charged to the family and the Australian Government child care fee assistance paid to the service on behalf of the family. This keeps families informed about their use of care, how much it costs and how much financial assistance they are getting from the Australian Government. Under the Family Assistance Law services are also required to keep copies of any receipts issued to parents.Statements are issued by an approved service to parents/guardians about the sessions of care provided at the service.

They provide clear information about the sessions of care provided in the statement period, the charges for care and the amount of Child Care Benefit (CCB) passed on to individuals in respect of that care. Statements must be issued to all individuals receiving CCB as fee assistance. At a minimum, services must issue a statement at least once every three months; within a month of the end of the period it covers (a service can issue statements more often).

Statements must:
1. be provided in writing. They can issue them electronically (for example, by email) if the family agrees to receive them that way.
2. be signed. However if you send them electronically an electronic signature will be sufficient.
3. be provided to the child’s parent/guardian. If a person other than a parent pays the child’s fees and requests a copy of the statements, you must provide them to that person.
4. include the following information:
(a) Service details
Name of the service
Australian Business Number (ABN)
Child Care Benefit (CCB) Approval ID
(b) Family details
Name of the person to who the statement is issued
Name/s of the child/ren to who care was provided
Enrolment ID/s for the child/ren
(c) Care details
Weekly total number of hours of care for where the fees were reduced by fee assistance payments
Total number of hours of care provided to the child; show both as daily and weekly amounts
Number of absence days used in the period covered by the statement
(d) Financial details
Amount of fees charged for the session/s before any fee assistance payments are taken into account (the total fee)
Amount of fee assistance payments for the session/s (if any)
Statement period details - Start and end dates of the statement period;
Date of issue of the statement
Impacts Negative impact on reputation.

Fines and penalties.
Responsible Manager Sandra Matthews, Director Financial Services
Coordinating Officer Sandra Matthews, Director Financial Services
Coordinating Unit Financial Services Directorate
Business Units Impacted
  • Financial Services Directorate
  • Office of the Chief Operating Officer
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Child Protection Awareness
Description Under clause 84 of the Regulations the University as the approved provider of an education and care service must ensure that the nominated supervisor and staff members at the service who work with children are advised of:
(a) the existence and application of the current child protection law; and
(b) any obligations that they may have under that law.

National Quality Standard
QA2 Children’s health and safety
2.2 Safety- Each child is protected.
2.2.3 Child protection- Management, educators and staff are aware of their roles and responsibilities to
identify and respond to every child at risk of abuse or neglect.
Impacts Penalty: $1000.

A compliance direction may also be issued for failure to comply with this regulation.
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation None
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy Child Protection Policy
Protocol None
Procedure Child Protection Procedures
Guideline None
Other Websites
 
Return to Top Children not collected
Description Where a child has not been collected by the service closing time and no communication has been received from a parent, the service will endeavour to contact the parents, authorised nominee and emergency contacts to collect the child, otherwise the police will be contacted and a report of an abandoned child will be made.

Impacts
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Collection of Children
Description Under Division 6 s99 the University as an approved provider of an education and care service must ensure that a child who is being educated and cared for at its child care service does not leave the premises unless the child is given into the care of:
1. a parent of the child; or
2. a nominee authorised on the child's enrolment record; or
3. a person authorised by the parent in writing (this includes excursions); or
in the case of a medical or other emergency.

Impacts Penalty: $2000.
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline Yarm Gwanga Delivery and Collection of Children Guideline
Other Websites
 
Return to Top Concerns or Complaints
Description Yarm Gwanga welcomes feedback on its services and will respond to your concern/complaint in a discreet, effective and timely manner. If you have a concern or complaint about the Service, you should:
1. In the first instance, raise your concerns with an Educator or the Director of the service; and/or
2. Contact David Schmude (Director UNE Life) as the University of New England, Approved Provider's nominated person.

The service is required to notify, within 24 hours, the Department, Early Childhood, Education & Care Directorate where complainant alleges:
1.a child's health, safety or wellbeing has been compromised; or
2. the relevant legislation has been contravened.

Direct complaints can be made to the Department, Early Childhood, Education & Care Directorate [(freecall) 1800 619 113 and by email to ececd@det.nsw.edu.au] where the complainant alleges :
1. the safety, health or wellbeing of a child or children was or is being compromised; or
2. the relevant legislation has been contravened.
Impacts Negative impact on reputation.

Fines and penalties.
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Office of the Chief Legal and Governance Officer
  • Office of the Chief Operating Officer
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy Student (Related) Grievance Handling Policy
Protocol None
Procedure Student (Related) Grievance Handling Procedures
Guideline None
Other Websites
 
Return to Top Diversity and Inclusion
Description As a business unit of the University of New England the Yarm Gwanga services comply with the University's rules and policies in relation to diversity and inclusion.

Yarm Gwanga will:
* promote and value cultural diversity and equity for all children, families and staff from diverse cultural and linguistic backgrounds:
* develop a positive self concept for each child and adult in the group by exploring the cultural backgrounds of each family and child;
* endeavour to provide a foundation that instills in each child a sense of self identity, dignity and tolerance of all people;
* increase the knowledge and understanding each child has about his or her own cultural ethnic heritage in partnership with their family, staff and community ;
*implement equitable and inclusive practices that are part of a continuous and embedded part of the program
* respect the right of all children to maintain their home language and culture;
* support children and families with additional needs;
*upon orientation and enrolment support families to identify additional needs and appropriate support that may be required;
* support families settling into the service by sourcing information to communicate with families in their home language as well as utilising other communication avenues such as email, written communication and websites.;
*provide a cross cultural perspective in all areas of the program, including, resources, literacy, incursions and excursions, centre activities and programs;
* encourage and promote each child's feeling of belonging by ensuring they feel an important part of the service, by: the sharing of cultures, encourage children and families to be involved in the service, promote ways that children and families can recognise special and significant events and celebrations with the service;
*provide opportunities for children to question and explore the social constructions of gender, culture, race, language, lifestyles and additional needs;
encourage children to understand the right of individuals to have their thoughts, feelings and ideas heard and respected;
strengthen and reinforce diverse and equitable behaviours and practices with children and challenge prejudice and bias;
*provide opportunities that challenge biases and facilitate an understanding about diversity, equity, respect and the rights of individuals;
*ensure that all educators are actively involved in the development of appropriate resources, support and implement an anti bias, cross cultural program which is reflective of the service's diversity showing respect and promoting inclusive practices at all times.
* Act promptly to obtain necessary support to meet the needs of children and families attending the service; inclusion support, bi-cultural support, PEDAL, and other agencies as required.
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation None
Associated Standard
Associated Code None
Associated Information
Management Tools
Rule None
Policy Code of Conduct
Cultural Diversity and the UNE
Cultural Diversity Priority Statement
Prevention of Harassment, Bullying and Discrimination Policy
Sex-Based Harassment Policy
Protocol None
Procedure Prevention of Harassment, Bullying and Discrimination Procedure
Guideline Domestic Violence Guidelines
Other Websites
 
Return to Top Educational Leader
Description A suitable qualified and experienced educator will be designated in writing as the Educational Leader to lead the development and implementation of educational programs at Yarm Gwanga.

Educational Leader Role

This position description is specific to educators employed in the role of Educational Leader. An early childhood educational leader is responsible for working with educators and children to develop the program of activities and experiences that support learning in an education and care service. The leader has knowledge and experience about the way children learn and about quality educator practice as their role is also about promoting high quality teaching practice.
P O S I T I O N O B J E C T I V E S
• To act as an educational leader for educators at the service, leading the implementation of the educational program and ensuring that clear goals for teaching and learning within the educator team are developed through a collaborative vision with regard to curriculum and pedagogy
• To be active and passionate about early years learning theories and curriculum and to share this expertise to inspire co-educators to strive for continuous improvement.
• To respond to, the various teaching and learning styles of educators and children.
• To be a positive and enthusiastic mentor and coach to all co-educators, supporting continuous learning and reflection of educators. Generally, they:
• Provide educational leadership to educators, teachers and administrative staff of early childhood services.
• Coach and mentor educators to support children’s learning in the five learning and development outcomes (identity, community, wellbeing, learning and communication).
• Support high quality teaching and learning for children in a service. â€" Represent the organisation in networks and committees that focus on children’s learning.
• Develop and review policy, course curricula and teaching/learning materials drawing on a deep understanding of educational theory and practice.
• Collaborate and work with parents and families as partners in children’s learning.

O R G A N I S A T I O N A L R E L A T I O N S H I P S
Responsible to:
The Educational Leader is responsible to the Nominated Supervisor.
Liaison with: • The service Nominated Supervisor, parents and local community
• The service teachers, co-educators, volunteers and students at the service.
Q U A L I F I C A T I O N S A N D E X P E R I E N C E
Mandatory:
• Experience within the early childhood education field
• A passion for upholding professional conduct.
• A thorough knowledge of current research and theories in early childhood and an interest in collaborative professional learning
• The ability to work with colleagues; leading and being part of reflective discussions about practice, implementing the learning framework, documenting team goals that demonstrate deep understanding of children’s development and learning
• Having a comprehensive knowledge of and an ability to respond to, the various teaching and learning styles of educators and children.
• A high level of communication skill to ensure clear and adequate discussion with and between educators, coaching and mentoring other educators in quality practice
• Ability to take a lead role in promotion of the program and learning opportunities to families and community and ensure their involvement in program evaluation
Desirable:
• The ability to promote and sustain a collaborative work ethic where staff both challenge and support each other to critically reflect on practice, continuously review and develop skills to improve practice and promote relationships within a positive organisational culture
• Demonstrated effective time management skills
K E Y R E S P O N S I B I L I T E S A N D D U T I E S
• Establish and maintain positive working relationships with colleagues that are fair, professional, supportive and respectful.
• Mentoring and coaching individual members of the staff team at the service to support a process of continuous enquiry and improvement
• These regular mentoring/coaching sessions are to be documented and filed, and available to be shared with Nominated Supervisor when requested.
• Leading the implementation and critical reflection of the educational program, ensuring that clear goals for teaching and learning within the staff team are developed through a collaborative vision with regard to curriculum and pedagogy.
• To actively encourage parent involvement in the service program.
• To ensure regular review of the educational philosophy in conjunction with the all educators.
• Oversee excursions and service events to ensure that they are appropriate and meet the needs/interests of the children and families at the service.
• Other duties may be required as directed by the Nominated Supervisor.
T I M E A L L O C A T I O N F O R R O L E
• 1 hour per week.
Impacts
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Educational Program & Practice
Description Under s168 of the Act the approved provider of an education and care service must ensure that a program is delivered to all children being educated and cared for by the service that:
(a) is based on an approved learning framework; and
(b) is delivered in a manner that accords with the approved learning framework; and
(c) is based on the developmental needs, interests and experiences of each child; and
(d) is designed to take into account the individual differences of each child.



National Quality Standard
QA1 Educational program and practice
1.1 Program- The educational program enhances each child’s learning and development.
1.1.1 Approved learning framework- Curriculum decision-making contributes to each child’s learning and development outcomes in relation to their identity, connection with community, wellbeing, confidence as learners and effectiveness as communicators.
1.1.2 Child-centred- Each child’s current knowledge, strengths, ideas, culture, abilities and interests are the foundation of the program.
1.1.3 Program learning opportunities- All aspects of the program, including routines, are organised in ways that maximise opportunities for each child’s learning.
1.2 Practice- Educators facilitate and extend each child’s learning and development.
1.2.1 Intentional teaching- Educators are deliberate, purposeful, and thoughtful in their decisions and actions.
1.2.2 Responsive teaching and scaffolding- Educators respond to children’s ideas and play and extend children’s learning through open-ended questions, interactions and feedback.
1.2.3 Child directed learning- Each child's agency is promoted, enabling them to make choices and decisions that influence events and their world.
1.3 Assessment and planning- Educators and co-ordinators take a planned and reflective approach to implementing the program for each child.
1.3.1 Assessment and planning cycle- Each child’s learning and development is assessed or evaluated as part of an ongoing cycle of observation, analysing learning, documentation, planning, implementation and reflection.
1.3.2 Critical reflection- Critical reflection on children’s learning and development, both as individuals and in groups, drives program planning and implementation.
1.3.3 Information for families- Families are informed about the program and their child's progress.

Impacts Penalty of $20,000 for the University as the Approved Provider.

In relation to a nominated supervisor the fine is $4000.
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Emergency and Evacuation procedures
Description The Director must ensure that current emergency and evacuation procedures are displayed in each room and the foyer giving instructions on what must be done in an emergency as well as as emergency and evacuation floor plan. The evaluation drill will occur every 3 months.

National Quality Standard
QA2 Children’s health and safety
2.2 Safety- Each child is protected.
2.2.2 Incident and emergency management- Plans to effectively manage incidents and emergencies are developed in consultation with relevant authorities, practised and implemented.
Impacts
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule Emergency Management Plan
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Enrolment and Orientation
Description Enrolment and orientation procedures form the foundation for strong relationships between families and early education and care settings and promote a quality experience of education and care for children. Consistent information will be provided around Yarm Gwanga service operations and authorisations promoting compliance and a safe and secure environment for children and families. It is important that correct enrolment details are collected and parents receive appropriate information regarding the service and the responsibilities of all parties when utilising the service.

Yarm Gwanga will ensure that:
• Current details including children’s immunisation status is recorded and copies kept in accordance with the Education and Care Services Regulations 2011.
• Documentation, including authorisations, are completed during the enrolment and orientation process.
• The orientation process is planned in consultation with families, to orient a child and family to the service.
• Due consideration is given to culture and language in undertaking enrolment and orientation processes.

Pre-enrolment orientation
Our Centre welcomes visits from prospective families and children. The Nominated Supervisor or delegated authority may provide the visiting family with a tour of the service environment and information that may include:
service philosophy and curriculum;
approaches to documentation, curriculum and planning;
introduction to educators and staff;
the physical environment;
administrative matters, cost, and fee payment methods;
how to provide feedback.

Relevant Legislation
• Children (Education and Care Services National Law Application) Act 2010.
• Education and Care Services National Regulations 2011: 177, 160.
• National Quality Standard: 6.1.1, 7.3.5.
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation None
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Excursions
Description Under Division 6 of the Regulations:

1. No child is permitted to attend an excursion without the written authorisation of a parent.
2. All excursions will be risk assessed and no excursion will be undertaken where the risk is assessed as high or above.

The excursion risk assessment form can be found in the link below
Impacts
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline Yarm Gwanga Excursions Guideline
Other Websites
 
Return to Top Fees and Charges
Description The University is committed to ensuring the provision of affordable quality early education and vacation care to University staff, students and the local community in accordance with Children (Education and Care Services) National Law NSW (NSW) and Education and Care Services National Regulations (NSW). Fees will be charged and managed in accordance with the Child Care Fees Rule.
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Financial Services Directorate
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation None
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule Child Care Fees Rule
Policy None
Protocol None
Procedure Child Care Fees Overdue Procedures
Guideline None
Other Websites
 
Return to Top First Aid (administration of First Aid, first aid kits & first aid qualifications))
Description Administration of First Aid- Part 4.2 Children's Health & Safety (Division 2 Incidents, injury, tauma and illness)
85 Incident, injury, trauma and illness policies and procedures
Under regulation 168 procedures must be followed by nominated supervisorsn, staff members and volunteers at the service in the event that a child-
a) is injured; or
b) becomes ill; or
c) suffers a trauma.

86 Notification to parents of incident, injury, trauma and illness
A parent of a child being educated and cared for by the service is notified as soon as practicable, but not later than 24 hours after the occurance, if the child is involved in any incident, injury, trauma or illness while the child is being educated and cared for by the education and care service.

87 Incident, injury, trauma and illness record
The Approved Provider of an education and care service must ensure that an incident, injury, trauma and illness record is kept in accordance with this regulation.

89,168 A centre-based service must provide an appropriate number of suitable first aid kits that are easily recognisable and readily accessible to adults. The service must have policies and procedures about the administration of first aid to children being educated and cared for by the
service. First aid kits should also be taken when leaving the service premises for excursions, routine outings or emergency evacuations.

National Quality Standard
QA2 Children’s health and safety
2.1.2 Health practices and procedures- Effective illness and injury management and hygiene practices are promoted and implemented.
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure WHS OP009 Workplace Inspections Procedure
WHS OP012 (interim) First Aid Procedure
WHS OP014 (interim) Infectious Diseases Procedure
Guideline Yarm Gwanga Incident, Injury, Trauma and Illness Administration of First Aid Guideline
Other Websites
 
Return to Top Governance and management Framework
Description The University of New England is the Approved Provider of the service, and as such Yarm Gwanga is subject to the University's rules, policies and procedures. Yarm Gwanga is governed in accordance with the UNE Governance Framework and its associated documents.

The Director of the service is also the Nominated Supervisor, and reports into the Director of UNE Life, who reports into the Chief Services Officer of the University.

APPROVAL NUMBERS:
A. Provider Approval number = PR-00003589
Date approval granted = 01/09/2009
Contact person is David Schmude, Director UNE Life

B. Yarm Gwanga Preschool and Early Education Centre
Service approval number = SE-00009612
Date approval granted = 23 November 2008

C. Yarm Gwanga Vacation Care
Service approval number = SE-00013424
Date approval granted = 26 August 2013

NOMINATED SUPERVISOR is Galia Urquhart

EDUCATIONAL LEADER is Jerri-Lee Archer

LICENSING AUTHORITY is the Early Childhood Education and Care Directorate of the NSW Department of Education
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule Asset Management Financial Rule
Authority Retained by Council Rule
Commercial Activities Rule
Compliance Rule
Constitution of Council Rule
Corporate Risk Management Rule
Financial Delegations Rule
Financial Management Rule
Fraud and Corruption Prevention Rule
Functions of the Vice-Chancellor Rule
Organisational Resilience Rule
Privacy Management Rule
Public Interest Disclosure Rule
Records Management Rule
Terms of Reference (Council approved) - Finance and Infrastructure Committee
Terms of Reference (Council approved) - Remuneration Committee
Terms of Reference (Council approved) - Standing Committee
Terms of Reference/Charter (Council approved) - Audit and Risk Committee
UNE Governance Framework
University Seal and Signing Documents Rule
Policy Code of Conduct
Conflicts of Interest Policy
Gifts and Benefits Rule
Performance Planning Development and Review Policy
Power and Authority of the Chancellor and/or the Deputy Chancellor Policy
Prevention of Harassment, Bullying and Discrimination Policy
Procurement Policy
Role and Function of Council Policy
Sex-Based Harassment Policy
Staff Recruitment Rule
WHS P006 Smoke Free Workplace Protocol
Protocol None
Procedure Compliance Procedures
Fraud and Corruption Control Plan
Gifts and Benefits Procedures
Organisational Resilience Procedures
Performance Planning Development and Review Procedures
Prevention of Harassment, Bullying and Discrimination Procedure
Procurement Procedures
Staff Recruitment Procedures
UNE Governance - Policy Framework Procedures
Guideline Domestic Violence Guidelines
UNE Governance Chart Guideline
Other Websites
 
Return to Top Health & Physical Activity
Description Yarm Gwanga will promote and encourage active involvement in planned physical activities each day. Yarm Gwanga will also promote and support healthy eating through the food provided at the service and the choices children and staff make.

National Quality Standard
QA2 Children’s health and safety
2.1 Health- Each child’s health and physical activity is supported and promoted.
2.1.3 Healthy lifestyle- Healthy eating and physical activity are promoted and appropriate for each child

Early Years Learning Framework
LO3 Children become strong in their social and emotional wellbeing
Children take increasing responsibility for their own health and physical wellbeing

Impacts
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline Yarm Gwanga Food and Beverage Dietary Guideline
Other Websites
 
Return to Top Health & Safety (nutrition, food & beverages, dietary requirements, sun protection, and water safety)
Description Under Part 4.2 of the Regulations the nominated supervisor, and the approved provider of an education and care service must ensure that the nominated supervisor and staff members of, and volunteers at, the service implement:
(a) adequate health and hygiene practices; and
(b) safe practices for handling, preparing and storing food,
to minimise risks to children being educated and cared for by the service.
Under Division 2 of the Regulations Education and care services must have policies and procedures in relation to-
(a) health and safety, including matters relating to-
(i) nutrition food and beverages, dietary requirements; and
(ii) sun protection; and
(iii) water safety, including safety during any water-based activities; and

Impacts Penalty of $2000.
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy WHS P006 Smoke Free Workplace Protocol
Protocol None
Procedure None
Guideline Yarm Gwanga Food and Beverage Dietary Guideline
Yarm Gwanga Sun Protection Guideline
Yarm Gwanga Water Safety Guideline
Other Websites
 
Return to Top Immunisation
Description The NSW Public Health Act contains requirements for child care facilities (early childhood education and care centres), which include that directors of child care facilities are to be provided with a vaccination certificate on enrolment of each child.

The NSW Parliament has passed a Bill to amend the Public Health Act to strengthen vaccination enrolment requirements in child care (also known as early childhood education and care). From 1 January 2018:
* children who are unvaccinated due to their parent’s conscientious objection will no longer be able to be enrolled in child care
* it will be an offence (with a penalty of 50 penalty units) for a principal to fail to comply with the child care vaccination enrolment requirements
* it will be an offence (with a penalty of 50 penalty units) for a person to forge or falsify a vaccination certificate.

A register of the age appropriate vaccination documentation needs to be maintained for each child and in the event of specified vaccine preventable disease outbreak in a child care centre the public health officer can exclude children who are not vaccinated for that disease to protect them from infection and prevent them from passing diseases to others.

From 1 January 2018, parents must provide a copy of one or more of the following documents to enrol in a child care centre:
* an AIR Immunisation History Statementâ€< which shows that the child is up to date with their scheduled vaccinations or
* an AIR Immunisation History Form †* an AIR Immunisation Medical Exemption Form †No other form of documentation is acceptable (i.e. the Interim Vaccination Objection Form or Blue Book). The documents must be stored by the director in a secure location for 3 years, unless a child transfers to another child care centre.â€<

The NSW Immunisationâ€< Scheduleâ€< sets out the age-appropriate vaccines for children and the AIR Immunisation History Statement will indicate if the child is up to date with their vaccinations.

Principals of child care centres cannot enrol children if the required documents are not provided.

The following are permanently exempt from the new requirements:
* children who are enrolled in formal schooling (for example, attending before and after school care both on school campuses or externally)
services providing education and care to children primarily on an ad hoc, temporary or casual basis (for example, crèches in shopping centres and gyms).
The following classes of children are temporarily exempt from the new requirements and the documentation must be provided within 12 weeks from the date of enrolment in the child care facility:
* those who are subject to a guardianship order under section 79A of the Children and Young Persons (Care and Protection) Act 1998
* those who have been placed in out-of-home care
* those who are being cared for by an adult who is not the child’s parent due to exceptional circumstances such as illness or incapacity
* those who have been evacuated following a state of emergency (for example, a declared natural disaster)
* Aboriginal or Torres Strait Islander childrenâ€<â€<.

Vaccination is not compulsory and parents will continue to have the choice whether or not to vaccinate their child. However, conscientious objectors will no longer be able to enrol their children in child care and will need to make alternative arrangements.

The only unimmunised children who can be enrolled in child care after 1 January 2018 are those who are on a recognised catch-up schedule (provided that the appropriate documentationhas been provided), or those who are unimmunised due to medical reasons as decsribed at section 2.1.4 of the Australian Immunisation Handbook 10th edâ€<)â€< (provided that the appropriate documentation has been provided), or children who are too young to be immunised (under 2 months of age).

Children who are unimmunised for a disease may be asked to stay at home if there is an outbreak of that vaccine preventable disease in a child care centre.â€<

Parents automatically receive their child’s AIR Immunisation History Statement in the mail after they complete their immunisation schedule (sometime after 4 years of age).
A copy of their child's immunisation details can also be obtained at any time by:
* using their Medicare online account through MyGov
* using the Medicare Express Plus App
* calling the AIR General Enquiries Line on 1800 653 809

Overseas immunisation records must not be accepted by child care centres. The overseas immunisation records need to be assessed by an Australian immunisation provider who will transfer the information to the Australian Immunisation Register (AIR). Parents can then request an AIR Immunisation History Statement.

Under the NSW Public Health Act 2010 child care centres must notify the following 9 vaccine preventable diseases to the local Public Health Unit on 1300 066 055:
* Diphtheria
* Haemophilus influenzae type b (Hib)
* Measles
* Meningococcal C
* Mumps
* Pertussis (whooping cough)
* Poliomyelitis
* Rubella
* Tetanus.
The Public Health Unit may need to review the centre's immunisation register to determine which children are at risk from the outbreak.
Following assessment of the situation, the public health officer may instruct the director to exclude certain children for a period, or provide advice regarding preventive measures.
Impacts up to $5500
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Incident, injury, trauma and Illness & Administration of First Aid
Description Under Division 2 the service must have policies and procedures in the event that a child:
(a) is injured; or
(b) becomes ill; or
(c) suffers a trauma.

86 Notification to parents of incident, injury, trauma and illness
The approved provider of an education and care service must ensure that a parent of a child being educated and cared for by the service is notified as soon as practicable, but not later than 24 hours after the occurrence, if the child is involved in any incident, injury, trauma or illness while the child is being educated and cared for by the education and care service. The Incident, injury, trauma and illness record form is in the link below

87 Incident, injury, trauma and illness record
(1) The approved provider of an education and care service must ensure that an incident, injury, trauma and illness record is kept in accordance with this regulation.

National Quality Standard
QA2 Children’s health and safety
2.1.2 Health practices and procedures- Effective illness and injury management and hygiene practices are promoted and
implemented.

Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation None
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline Yarm Gwanga Incident, Injury, Trauma and Illness Administration of First Aid Guideline
Other Websites
 
Return to Top Infectious Diseases
Description Under Clause 88 Infectious diseases
(1) If there is an occurrence of an infectious disease at
an education and care service, the approved provider of the service must ensure that reasonable steps are taken to prevent the spread of the infectious disease at the service.
(2) If there is an occurrence of an infectious disease at a centre-based service, the approved provider of the service must ensure that a parent or an authorised emergency contact of each child being educated and cared for by the service is notified of the occurrence as soon as practicable.

National Quality Standard
QA2 Children’s health and safety
2.1.2 Health practices and procedures Effective illness and injury management and hygiene practices are promoted and
implemented.

The University's child care service uses the National Health and Medical Research Council's publication 'Staying Healthy: Preventing infectious diseases in early childhood education and care services' (accessed via the link below) when making decisions in relation to infectious diseases. It also provides information about exclusion periods for infectious diseases. Families will be notified of exclusion periods for infectious conditions.

Cases of some infectious diseases are required to be notified to the local public health department. NSW Public Health Unit 02 93919000
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation None
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure WHS OP014 (interim) Infectious Diseases Procedure
Guideline Yarm Gwanga Infectious Diseases and Immunisation Guideline
Other Websites
 
Return to Top Interactions with Children
Description This Yarm Gwanga Guideline acknowledges the importance of ensuring the highest standards in ethical conduct in accordance with the ECA Code of Ethics (2016) The United Nations Convention on the Rights of the Child (1991). This Guideline and associated documents provides an ethical framework for the decisions, actions and conduct of all staff members including students, volunteers and visitors. While it is recognized that no one set of rules can answer all ethical questions, the principles and expectations covering appropriate conduct in a variety of contexts is outlined
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation None
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline Yarm Gwanga Interactions With Children Guideline
Other Websites
 
Return to Top Medical Conditions in Children
Description Under regulation 90-91 Yarm Gwanga must have a policy for managing medical conditions. This policy is found under the heading Guideline below, and covers:
1. the management of medical conditions;
2. procedures for a specific health care need, allergy or relevant medical condition, and the requirement for parents to provide a medical management plan;
3. the development of a risk minimisation plan, in consultation with the child’s parent; and
4. our communications plan for staff members and parents.

A copy of our policy "Yarm Gwanga Medical Conditions Guideline " will be provided to the parent of any child enrolling at Yarm Gwanga who has a relevant medical condition. This policy is accessible at all times via the Yarm Gwanga website.
Impacts Negative impact on the health and safety of a child.

Fines and penalties.
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure WHS OP012 (interim) First Aid Procedure
WHS OP014 (interim) Infectious Diseases Procedure
Guideline Yarm Gwanga Medical Conditions Guidelines
Other Websites
 
Return to Top Nominated Supervisor
Description Under S161 the University must not operate its child care service unless there is a nominated supervisor for that service.

As the Approved Providers the University of New England must nominate a nominated supervisor and can appoint one or more individuals to be nominated supervisors at the service. The nominated supervisor must give written consent. The name of each nominated supervisor will be visible from the service's main entrance.

As the Approved Provider the University of New England must determine if a person is suitable to be nominated supervisor before nominating the person. The approved provider must record this information, with sufficient evidence, and keep it on file to demonstrate compliance to the Regulatory Authority.

The person must be:
* be 18 years or older
* have adequate knowledge and understanding of the provision of education and care to children
* have an ability to effectively supervise and manage an education and care service

You must have regard to:
• the person’s history of compliance with the National Law and other relevant laws
• any decision under the Law to refuse, suspend, refuse to renew, or cancel a licence, approval, registration, certification or other authorisation granted to the person under the National Law and other relevant laws
• Approved providers can ask the nominated person to complete and sign a Compliance History Statement template and then keep it on file. The template is not mandatory but can help make informed decisions about a person’s suitability to be the nominated supervisor or to be placed in day-to-day charge of the service. Visit the ACECQA website to download this template:
www.acecqa.gov.au/sample-forms-and-templatesnow-available

As an approved provider, you must not nominate a person as a nominated supervisor if you knew or could reasonably have known that person was prohibited from being nominated. Currently you must not engage a person or volunteer if you know, or could reasonably have known, that person was prohibited under the National Law. This requirement continues. Reasonable steps you might take to ensure you do not nominate or engage a prohibited person include:
• ask the candidate to complete and sign a declaration stating they are not prohibited. Keep these forms on file. Visit the ACECQA website to download the Prohibition Notice Declaration template:
www.acecqa.gov.au/sample-forms-and-templatesnow-available
• review the candidate’s references, including previous employers
• when undertaking reference checks, ask each referee if they are aware of any compliance action under the National Law or any other law in relation to the candidate. Record referee responses and keep this information on file.

If after taking reasonable steps you are still concerned about the candidate’s compliance history, you may contact your regulatory authority and enquire if the person is subject to a prohibition notice in any state or territory.

A nominated supervisors must be aware of protection laws and obligations and have current working with children checks that comply with working with children laws. Nominated supervisors must have successfully completed child protection training.

Notifying the regulatory authority of changes to nominated supervisors
The approved provider must notify the regulatory authority when a nominated supervisor is appointed through the NQA IT System by submitting a Notification of change to nominated supervisor form:
acecqa.gov.au/applications
The regulatory authority must be notified 7 days prior to the nominated supervisor starting, or if that is not possible, within 14 days after the nominated supervisor has commenced in the role.
The approved provider, must also notify the regulatory authority via a separate notification if the nominated supervisor:
• changes their name or contact details
• is no longer employed or engaged by the service
• has been removed from the role or
• withdraws their consent to the nomination.

Consent to the nominated supervisor role
If an approved provider is an individual and has nominated themselves to be a nominated supervisor, there is no need for written consent.
The approved provider must provide the regulatory authority with the written consent of other individuals appointed as a nominated supervisor. This can be included in the application for service approval or by submitting a
Nominated supervisor consent form:
acecqa.gov.au/applications
Impacts Penalty $25,000 fine
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit UNE Life
Business Units Impacted
  • Office of the Chief Operating Officer
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Participation of Students, Academics, Visitors and Volunteers
Description Yarm Gwanga encourages and supports the appropriate opportunities for learning, research, participation and observation by students and academic staff of the University of New England and other tertiary institutions, both nationally and internationally. Yarm Gwanga also supports the learning opportunities for work experience and TVET students at local high schools TAFE placements through cert III and Diploma studies in Early Childhood.
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule Student Behavioural Misconduct Rules
Policy Child Protection Policy
Protocol None
Procedure Child Protection Procedures
Guideline Yarm Gwanga Student, Academics, Visitors and Volunteers Guideline
Other Websites
 
Return to Top Physical Environment- Indoors
Description Under Part 4.3 of the Regulations the Child Care Service must ensure that the Physical Environment for the child must be safe, comfortable and in working order. This includes: furniture, equipment, laundry and hygiene facilities, indoor floor space and toilet & hygiene facilities. The Early Childhood Educators must advise the director when an item in the indoor physical environment is not safe, clean and in good repair.
Impacts A maximum fine of up to $2000 and/or a compliance direction may be issued from the regulator
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline Yarm Gwanga Providing a Child Safe Environment Guideline
Other Websites
 
Return to Top Physical Environment- Outdoors
Description Under Part 4.3 of the Regulations the Child Care Service must ensure that the Physical Environment for the child must be safe, comfortable and in working order. This includes: furniture, equipment, fencing, and outdoor environment. The Early Childhood Educators must advise the director when an item in the outdoor physical environment is not safe, clean or in good repair.
Impacts A maximum fine of up to $2000 and/or a compliance direction may be issued from the regulator
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline Yarm Gwanga Providing a Child Safe Environment Guideline
Other Websites
 
Return to Top Provider Approval
Description A provider approval (under s15 of the law) authorises the approved provider (The University of New England) to operate an approved education and care service if the approved provider is the holder of the service approval for those services. The provider approval remains in force until it is cancelled or surrendered.

Provider Approval number = PR-00003589
Date approval granted = 01/09/2009
Impacts Fines of up to $50,000
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Providing a Child Safe Environment
Description Yarm Gwanga is committed to child safety and provides an environment that ensures the safety, health and well being of children at all times. Yarm Gwanga is committed to the safety, participation and empowerment of all children. All children have the right to be educated and cared for in a safe environment.
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy Work Health and Safety (WHS) Rule
Protocol None
Procedure WHS OP008 Risk Assessment Procedure
WHS OP009 Workplace Inspections Procedure
WHS OP011 (Interim) Work at Height Procedure
WHS OP012 (interim) First Aid Procedure
WHS OP013 (interim) Hazardous Chemicals Procedure
WHS OP014 (interim) Infectious Diseases Procedure
WHS OP015 (interim) Children in the Workplace Procedure
Guideline Yarm Gwanga Providing a Child Safe Environment Guideline
Other Websites
 
Return to Top Quality Improvement Plan (QIP)
Description Under s51(5) of the Act and c31 and Part 3.1 of the Regulations, it is a condition of service approval that the University's childcare service have a current quality improvement plan. This plan must be:
(a) kept at the education and care service premises; and
(b) made available for inspection by the Department of Education and Communities or an authorised officer; and
(c) made available on request to parents of a child who is enrolled at the service or who are seeking to enrol a child at the service.
Impacts Penalty of $50,000 for the University as the Approved Provider.
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Office of the Chief Operating Officer
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Records Management and confidentiality of records - Child Information
Description Under Part 4.7 of the Regulations the following records are to be kept:

* s158 Children's attendance records (full name, date and time of arrival and departure, signature of person delivering or collecting the child)
* s160 Child enrolment records:
(a) the full name, date of birth and address of the child;
(b) the name, address and contact details of--
(i) each known parent of the child; and
(ii) any person who is to be notified of an emergency involving the child if any parent of the child cannot be immediately contacted; and
(iii) any person who is an authorised nominee.
(iv) any person who is authorised to consent to medical treatment of, or to authorise administration of medication to, the child; and
(v) any person who is authorised to authorise an educator to take the child outside the education and care service premises;
(c) details of any court orders, parenting orders or parenting plans;
(d) details of any other court orders provided to the approved provider relating to the child's residence or the child's contact with a parent or other person;
(e) the gender of the child;
(f) the language used in the child's home;
(g) the cultural background of the child and, if applicable, the child's parents;
(h) any special considerations for the child, for example any cultural, religious or dietary requirements or additional needs;
(i) relevant authorisations (regulation 161);
(j) relevant health information (regulation 162).

In accordance with the State Records Act 1998 and the General retention and disposal authorities (GDA 23-10.04.01) the personal records of each child (this includes records relating to the child's personal information, attendance, parental authorisations, approvals and permissions, contact details, special requirements, particulars of treatment to be given child or any medication administered to a child by a member of staff of the service, the nature and circumstances of any injury to or illness of a child whilst in the care of the service, complaints etc.) are to be retained until the child reaches the age of 25 or 7 years after last action, whichever is the longer.



iv. Record relating to the approved provider-Until the end of 3 years after the last date on which the approved provider operated the service
v. Record relating to the nominated supervisor of staff member-Until the end of 3 years after the last date on which the nominated supervisor or staff member provided education and care on behalf of the service
vi. Any other record-Until the end of 3 years after the date on which the record was made


Impacts Penalty of $2000
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule Records Management Rule
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Responsible Person
Description Yarm Gwanga will ensure that a responsible person is present at the service at all times that the service is educating and caring for children.

A responsible person is:
* the approved provider or a person with management control
* a nominated supervisor
* a person in day-to-day charge of the service

A responsible person must have successfully completed approved child protection training

Impacts
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation None
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Service Approval
Description Under Part 3 of the Law, each education and care service operated by the University of New England (the approved provider) requires service approval. The Univertsity operates two services - these are:

A. Yarm Gwanga Preschool and Early Education Centre
Service approval number = SE-00009612
Date approval granted = 23 November 2008

B. Yarm Gwanga Vacation Care
Service approval number = SE-00013424
Date approval granted = 26 August 2013

A service approval is granted subject to the condition that the education and care service is operated in a way that:
(a) ensures the safety, health and wellbeing of the children being educated and cared for by the service; and
(b) meets the educational and developmental needs of the children being educated and cared for by the service.
and
(c) the approved provider (the University) must hold the prescribed insurance in respect of the education and care service.
Impacts Fines of up to $50,000
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Sleep, Rest and Relaxation
Description Under Regulation 81 of the Education and Care Services National Regulations Yarm Gwanga must take reasonable steps to ensure that the needs for sleep and rest of children being educated and cared for by the service are met, having regard to the ages, development stages and individual needs of the children.

National Quality Standard
QA2 Children’s health and safety
2.1.1 Wellbeing and comfort Each child’s wellbeing and comfort is provided for, including appropriate opportunities to meet each child’s need for sleep, rest and relaxation.

Yarm Gwanga will ensure that all children have appropriate opportunities to sleep, rest and relax in accordance with their individual needs.
Yarm Gwanga will:
ď,· provide a positive and nurturing environment for all children attending the service.
ď,· recognise that children have different requirements for sleep, rest and relaxation and will be responsive to those needs to ensure that children feel safe and secure at the service.
ď,· consult with parents / guardians about their child’s individual sleep, rest and relaxation requirements / practices, and ensure practices at the service are responsive to the values and cultural beliefs of each family.
ď,· comply with all legislative requirements, standards and current best practice, including
recommendations by SIDS and Kids and Kidsafe.
Impacts Penalty: $1000.
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Staff Performance Planning and Goal Setting
Description The aim of Quality Area 7 under the National Quality Standard is to support effective leadership and management of the service that contributes to quality environments for children’s learning and development.
Element 7.2.2 The performance of educators, co-ordinators and staff members is evaluated and individual development plans are in place to support performance improvement.
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation None
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy Performance Planning Development and Review Policy
Protocol None
Procedure Performance Planning Development and Review Procedures
Guideline None
Other Websites
 
Return to Top Staffing Arrangements including Staff Code of Conduct
Description The University of New England is the Approved Provider of the service, and as such Yarm Gwanga and its staff are subject to the University's rules, policies and procedures. The University's Human Resource Directorate is responsible for for assisting staff with issues relating to their employment at the University.

Yarm Gwanga staff have a responsibility to be aware of and comply with:
1. The University's rules, policies and procedures;
2. Yarm Gwanga specific Guidelines; and
3. The relevant Collective Agreement.

Yarm Gwanga must ensure that:
1. The mix of staff qualifications is in accordance with the Regulation.
2. That at least one Responsible Person, who is appropriately skilled and qualified, is present at all times when caring for and educating children. The name and photo of the responsible person will be clearly displayed in the main foyer of the service.
3. When the Responsible Person changes they will “hand over” responsibility for the role to another eligible person at the Service. Both the old and new Responsible Person will communicate directly and ensure the name of the responsible person displayed at the Service correctly reflects who currently holds the position and the responsible person signs the Responsible Person Record form located in the office.
4. The Educational Leader has a clear understanding of the requirements of the role.
5. A person is appointed in writing as an Educational Leader, and the written consent of that person was sought before appointing them.
6. A person is appointed in writing as a Nominated Supervisor, and the written consent of that person was sought before appointing them.
7. That the Regulator is notified of the appointment of, or change to a Nominated Supervisor; the Contact Person for the Approved Provider.
Impacts
Responsible Manager David Schmude, Director UNE Life
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Office of the Chief Operating Officer
  • UNE Life
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule Terms of Reference (Council approved) - Remuneration Committee
Policy Casual Staff Appointments Policy
Code of Conduct
Cultural Diversity and the UNE
Cultural Diversity Priority Statement
Employment of Close Relatives and Other Close Associates Policy
Equal Employment Opportunity Policy Statement
Leave Management Rule
New Staff Relocation Assistance Policy
Performance Planning Development and Review Policy
Remuneration and Working Arrangements Policy
Return to Work Policy
Secondment Policy
Staff Recruitment Rule
Protocol None
Procedure Casual Staff Appointments Procedures
Elite Athlete, Australian Defence Force (ADF) Reserve and Emergency Services Volunteer Students Procedures
Employment of Close Relatives and Other Close Associates Procedures
Leave Management Procedures
New Staff Relocation Assistance Procedures
Performance Planning Development and Review Procedures
Professional Staff Classification Procedures
Salaries and Benefits Procedures
Secondment Procedures
Staff Recruitment Procedures
Superannuation Procedures
Guideline Domestic Violence Guidelines
Other Websites
 
Return to Top Supervision
Description National Quality Standard
QA2 Children’s health and safety
2.2 Safety- Each child is protected.
2.2.1 Supervision- At all times, reasonable precautions and adequate supervision ensure children are protected from harm and hazard.

Children need safe and secure environments to thrive in their life and learning. Effective supervision is integral to creating environments that
are safe and responsive to the needs of all children. It also helps to protect children from hazards or harm that may arise from their play and daily routines.

Effective supervision also allows educators to engage in meaningful interactions with children.

ACTIVE SUPERVISION
Educators promote children’s learning and development by creating physical and social environments that have a positive impact. It is necessary for educators to be alert and aware of risks and hazards and the potential for accidents and injury, not only in their immediate location but also throughout the service. To provide effective supervision, educators need to be conscious of the physical
environment and be attuned to the needs of individual children.

SUPERVISION REQUIREMENTS
The Education and Care Services National Law and National Regulations require that all children being educated and cared for at an approved service are adequately supervised at all times and are protected from harm and hazards. There are also requirements to notify the regulatory authority of any serious incidents or complaints alleging the safety, health or wellbeing of children has been compromised. If children are not effectively supervised, a situation may arise in which the regulatory authority will need to be notified. The National Regulations also prescribe the minimum number of educators required to educate and care for children and prescribe the required qualifications for educators, including how many educators are to be early childhood teachers. Services must maintain set educator-to-child ratios at all times based on the ages and number of children being educated and cared for at the service. The requirements for educator-to-child ratios can be found on the ACECQA website
Impacts
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Teacher Accreditation
Description From 1 January 2018 all teachers must be accredited by NESA (NSW Education Standards Authority) to start, continue, or return to teaching in a school or early childhood service in NSW.

Teachers who are provisionally or conditionally accredited must work towards Proficient Teacher Accreditation over a set timeframe. This involves collecting evidence of practice that demonstrates the Standard Descriptors for Proficient Teacher, as outlined in the Australian Professional Standards for Teachers (APST).

To assist early childhood teachers working towards Proficient Teacher Accreditation, we have created a guide to identify practices relevant to the Standards in a range of early childhood contexts.

The Proficient Teacher Evidence Guide for Early Childhood Teachers (PDF, 5.7 MB) describes a range of practices and examples of documents that teachers might develop in their work. The PDF is best viewed using Adobe Acrobat. A free copy of Adobe Acrobat Reader can be downloaded from https://get.adobe.com/reader

Teachers accredited as Proficient under the Accreditation of Early Childhood Teachers Policy are required to maintain their accreditation.
Impacts
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit Yarm Gwanga
Business Units Impacted
Obligation Framework
Associated Legislation
Associated Standard None
Associated Code None
Associated Information None
Management Tools
Rule None
Policy None
Protocol None
Procedure None
Guideline None
Other Websites
 
Return to Top Workplace Health & Safety
Description The University of New England is fully committed to the provision of a safe and healthy work environment for all Workers, Students and visitors.

The University supports meaningful and effective consultation with staff and other stakeholders. Staff input is encouraged and incorporated into decision making processes regarding health, safety and well-being matters.
Impacts
Responsible Manager Galia Urquhart, Director Yarm Gwanga
Coordinating Officer Galia Urquhart, Director Yarm Gwanga
Coordinating Unit UNE Life
Business Units Impacted
  • Yarm Gwanga
Obligation Framework
Associated Legislation None
Associated Standard None
Associated Code None
Associated Information
Management Tools
Rule WHS OP003 -Terms of Reference (Vice-Chancellor approved) - Work Health and Safety (WHS) Committee
WHS OP004 - Terms of Reference (Vice-Chancellor approved) - Work Health and Safety (WHS) Management Group
Policy Work Health and Safety (WHS) Rule
Protocol None
Procedure None
Guideline None
Other Websites