Frequently Asked Questions

Frequently Asked Questions

This page list frequently asked questions and their answers.  If you have a question that is not addressed here, please contact the Compliance System Manager.

( Top )What are the consequences of non-compliance?

The consequences and penalties associated with non-compliance vary considerably.

Any failure to comply can expose the University to negative publicity with damage to reputation and culture; fines, penalties and damages payments; restrictions and loss of key registrations/licences; and may expose employees to personal criminal prosecution and civil liability.

For example:

  • University-wide breaches of the Competition and Consumer Act can result in fines of up to $1.1million per offence or 10% of the University’s annual turnover per breach. Breaches by individual employees may result in fines of up to $500,000.
  • Breaches of the Copyright Act may result in copyright owners issuing legal proceedings against the University (as an institution) or an individual (personally).

These consequences can usually be avoided when compliance obligations and subsequent risks are identified and effectively managed.

Roles & Responsibilities
( Top )What is the Compliance Coordinator responsible for?

The Compliance Coordinator is responsible for coordinating the activities to make sure we comply. They work with the VC Compliance Delegate, Responsible Managers and Local Compliance Officers.

( Top )How do I obtain access to the system?

Email your request to

( Top )How do I set-up my "Workspace"?
  1. Log into the CRS (Compliance Register System)
  2. Click on the “Customise Workspace” cog (located on the RHS of the “Workspace” blue bar)
  3. Customise your view by dragging the hidden blocks (LHS) to the shown blocks (RHS), in the following order
    1. My Profile Details (Your User details, plus the ability to switch “notes” on or off (customise settings mode), and change your password (edit mode)).
    2. Compliance Periodic Reporting (if required)
    3. Task Management (This area will display tasks and actions assigned to you and their current status).
    4. Task Sign-Off (If you are the Responsible Manager for an obligation you will receive an email requesting you to login into the Compliance Register System and sign off or reject the completion of the task).
    5. Compliance Management (This section will display all the drivers and obligations for which you have been assigned a role. This is the workspace block where you can edit and add obligations and manage tasks and actions).
( Top )How do I mark off a task or action item as complete?
  1. Log into the Compliance Register System administration portal.
  2. Go to the Task List section in your Workspace (part of My Profile).
  3. Find the task/action item you wish to complete.
  4. If required, click on the Add progress note icon to add a progress note.
  5. Task and action item completion icon
  6. Add
    1. Name of the person who completed the task or action item (will default to the name of the person who has logged in)
    2. Date the task or action item was completed (it does not need to be today’s date)
  7. Click on either the the icon for completing a task or the the complete action item iconicon.