Compliance Framework
Compliance Driver
UNE University Collections Principles (Cth)
Classification
Level 2
University-wide requirement. Lower impacts.
Associated Legislation
Associated Standards
None
Associated Codes
None
Associated Information
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Administrative Information
Administrative Body
Student Experience
Administrative Name
Administrative Address
Administrative Phone
Administrative Email
Administrative Website
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General Introduction
VC Compliance Delegate
Jennifer McDonell, Executive Principal Student Journey
Compliance Coordinator
Ben Conyers, Director Library Services and University Librarian
Business Units Impacted
Overview
These principles and associated University Collections Guidelines apply to all University Representatives and to all collection activities of the University, including collections of an object, group of objects, digital material, or entire holdings of a museum or collection at the University of New England.
Compliance Obligations
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Review and Assessment of a University Collection
Description
Clause (8) of the University Collection Guidelines state the University’s collections will be reviewed periodically to ensure they remain fit for purpose, including that they:
(a) Remain aligned with the UNE’s object and with contemporary regulations and standards;
(b) Are being used to support teaching, research and outreach, for students, researchers or community; and
(c) Are able to be kept and cared for in a manner that is appropriate for that collection and have allocated resources.
Clause 9 of the University Collection Guidelines outlines the process of review which would typically involve:
(a) An annual assessment report from the Collections Manager to the Custodian. Periodically a more detailed review of a collection may be commissioned;
(b) A report of assessment outcomes and any recommendations being endorsed by the Custodian and provided to the University Collections Committee;
(c) Advice from the University Collections Committee to the Vice-Chancellor and Chief Executive Officer regarding the University’s collections assessment sand reviews; and
(d) Depending on the recommendations of the report, the Vice-Chancellor and Chief Executive Officer may:
(i) NOTE the assessment for review; or
(ii) APPROVE or DISAPPROVE one or more of the recommendations.
Impacts
Responsible Manager
Ben Conyers, Director Library Services and University Librarian
Coordinating Officer
Julie McCarthy, Manager, Library and Archive Collections
Coordinating Unit
Library Services
Oversight Committee/Group
None
Business Units Impacted
Obligation Framework
Associated Legislation
None
Associated Standard
None
Associated Code
None
Associated Information
None
Management Tools
Rule
None
Policy
None
Protocol
None
Procedure
None
Guideline
None
Other Websites
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Valuations of the University of New England Collections
Description
In accordance with clause 28 of the Guidelines, Regular valuations of the University of New England Collections is necessary for a number of collection management functions. Collections will be re-valued every five years according to a regularly rotating schedule. Valuations will be conducted by independent valuers, recognised as experts in the relevant field. Valuation methodologies will vary according to the collecting area. Scientific collections will be valued according to a recollection calculation determined by current industry standard such as the Council of Australian Museum Directors for natural science collections. Cultural collections will require determination of fair market value. Resourcing for valuations should be considered in resource management plan agreed with the Custodian
Impacts
Responsible Manager
Ben Conyers, Director Library Services and University Librarian
Coordinating Officer
Julie McCarthy, Manager, Library and Archive Collections
Coordinating Unit
Library Services
Oversight Committee/Group
None
Business Units Impacted
Obligation Framework
Associated Legislation
None
Associated Standard
None
Associated Code
None
Associated Information
None
Management Tools
Rule
None
Policy
None
Protocol
None
Procedure
None
Guideline
None
Other Websites
Compliance Overview